Administration

User List

User List contains a list of all the Users in the system.

Users with the relevant permissions can delete users from this view.

Upon clicking on a user, users with the relevant permissions will be able to reset and email a User a new password.  Upon clicking this, Talos will generate a new random password for the user and send it to the emails on file.

Student List

Student List contains a list of all active students in the system.  A student is considered active if they are currently in the 9th to 12th grade (within 4 years of their graduation).

Users with the relevant permissions can create, and edit students from this view.

Creating and editing a student requires the following information fields:

• First Name
• Last Name
• Email
• Student ID
• OFCL

You may optionally include the following fields:

• Remote Group
• Remote Mode
• Remote Seat

Upon creating a student, this will create the necessary user account and set their password equal to their Student ID.

All Student List

The All Student List contains a list of all students in the system.  Upon clicking a student, you are taken to the same screen (Student Dashboard / Detail) as when you click a student from the Student List page.

Parent List

The Parent List contains a list of all parents in the system.

Users with the relevant permissions can create and edit parents in the system.

Creating a parent requires the following information fields:

• First Name
• Last Name
• Email
• Authorization Code
• Relation Code
• Written Language
• Spoken Language
• Phone One (Home Phone)
• Phone Two (Cell Phone)
• In Underlying System (ATS)

Nothing is done with regard to the parent password.  Please use other options on the parent page to manipulate this.

The following is the Parent Detail page that is navigated to by clicking on a Parent from the Parent List page:

There are a number of actions on this page, including: Reset Account, Edit Basic Information, Delete Parent, Account, Delete Account, Create Account (not visible here), Add Student, See Student, De-link, and Edit Contact Information:

• Reset Account
  • This will regenerate a random password and email the parent their new password.
• Edit Basic Information.
  • This will allow you to edit a number of clerical fields.
  • Editable fields from basic information:
    • First Name
    • Last Name
    • Email
    • In Underlying System (ATS)
    • Authorization Code
    • Relation Code
• Delete Parent
  
  • Allows you to delete the parent entirely
• Account
  • Takes you to the user detail page for the associated account.  This only appears if there is a linked account.
• Delete Account
  • Deletes the linked account.  This only appears if there is a linked account.
• Create Account
  • Creates an account for this parent, and then resets their password and emails them.
• Add Student
  • Allows you to link a student to this parent.  A parent can have an infinite number of students.
• See Student
  • A link that takes you to the student detail page for the given student
• De-link
  • This de-links this student from this parent entirely.
• Edit Contact Information
  • This will allow you to edit a number of contact fields.
  • Editable fields from contact information:
    • Phone One (Home Phone)
    • Phone Two (Cell Phone)
    • Written Language
    • Spoken Language
    • Address

Parent Request List

The Parent Request list allows you to view all the parent requests in the system.

Users with the relevant permissions have a number of options upon clicking on a parent request.  There are two possibilities, either the request matched with a student, or with a parent (they could theoretically also match with both or neither).

Matched with student:

Users with the relevant permissions have the ability to edit, or deny this request forthwith.  If a student is matched, they also have the ability to either link to a new parent, or link to an existing parent.  Either of these options will approve the request and create a new account (and email this individual with their new password).

Matched with parent:

If a parent is matched, and that parent does not have an account, there will be a link option to link this request to that parent, and create an account and email them their new password, etc.

Tag List

The Tag List view shows all Talos Tags in the system.

Users with the relevant permissions can create, edit, mass tag (or untag users), export tagged users, and remove tags.

Creating or editing a tag presents the following fields:

• Name
• Color
• No Qualified For Courses
• Add Perms
• Remove Perms
• View Perms

Mass tagging (or untagging) currently only supports the pasting in a column of Student IDs.  There is a dropdown to select whether you wish to tag or untag.  After pasting in the student IDs, if you click outside of the box, it will load the students you've selected along with how many of them there are.

The preview on the tag detail page will show only the first 100 tagged users, for a complete list, please export the users.

Variable Type List

The Variable Type List shows all the Variable Types in the system.

Users with the relevant permissions have the ability to create, edit, and delete variable types.

Creating and editing variable types have the following fields:

• Name
• Default

General Use

Student Detail / Dashboard View

The Student Detail / Dashboard View is the view that a student sees upon logging in, as well as the view a parent sees when looking at their student, along with the view any staff member sees when clicking on a student.

The various options and data shown on this page changes depending on the permissions of the user accessing it.

All users will see the image, along with the name of the student in the upper right.  All users will see the OFCL, Student ID, and email of the student.  All users will also see the parent information, along with some menu items (at least including dashboard).

The Upper Left

The Upper Left contains an image of the student, their name, and four actions (each controlled by specific permissions, please see the relevant portions of the documentation for more information):

• Edit
  • This will allow you to edit certain information regarding a student.
  • The editable fields are:
    • First Name
    • Last Name
    • Email
    • Student ID
    • OFCL
• Tag Student
  • This allows you to give a student a certain tag.
• Biographical Export
  • This will present you with a one page biographical export with all critical biographical information on it.  This is useful in emergencies.
• Send Email
  • This takes you to the Hermes Send Email page.  Please consult the Hermes Documentation for more information.

Blue Box

The Blue Box contains some more detailed information regarding a student.  The visibility of the meal code can be controlled by a specific permission, whereas the rest will be visible if the information is provided.  The counselor is linked with a mailto link so as to allow quick emailing of the counselor (obviously the send mail feature could also be used).

Purple Box

The Purple Box contains information regarding all parents on file for a given student.  The background color of each parent is determined by the authorization code (green is full access, yellow is limited, emergency, acces, red is no access).  The parent views are linked for easy access.

Red Box

The Red Box is a list of menu items for views specific to this student.  These views are permission determinant and will render differently for each user (or if features are enabled / disabled on your version of Talos).

Green Box

The Green Box are the student widgets active on your school's version of Talos.  Please reference a given section's documentation for more information on how these widgets work.  Please also note that many (like schedule, or attendance) are closely linked to the selected year and term hence if information is not rendering properly, try confirming your school year and term are correctly selected.

Parent Detail / Dashboard View

Please see above under Parent List.

User Profile Views

The User Profile views are accessible under the "Hi, First Name" dropdown in the upper right of any page.

Personal Information

Users with the relevant permissions have the ability to change their avatar image, first name, and last name.

Account Preferences

Users can change their preferred language.

Change Password

Users can change their password.

Email Settings

Users with the relevant permissions can change their preferred email address, verify emails, as well as add secondary emails.

Two Factor Authentication

Users can manage their two factor authentication, including: enabling it, disabling it, and generating backup codes.